Payroll Services in Pennsylvania: Costs, Taxes and Best Providers (2026)
Payroll services for a Pennsylvania business cost $44 to $130 per month for 1 to 10 employees at entry-tier list prices as of November 2026, and every major provider files Pennsylvania payroll taxes. Because Pennsylvania has local or special payroll taxes, choose a provider that files local returns automatically.
Prices verified November 2026
What Pennsylvania employers must handle
Pennsylvania has a flat state income tax plus Local Earned Income Tax collected by hundreds of municipalities under Act 32, and Local Services Tax. Local tax support is the deciding factor for Pennsylvania employers.
| State income tax withholding | Yes |
| Local or special payroll taxes | Yes — confirm your provider files them |
| State unemployment insurance (SUTA) | Yes — every state; rate assigned to your business annually |
| Federal (FICA, FUTA, income tax) | Yes — handled by every provider listed |
| Where to register | PA Department of Revenue |
Minimum wage, SUTA rates and new-hire reporting deadlines change; check PA Department of Revenue for current figures. Every provider on this page files Pennsylvania payroll taxes.
Payroll prices for a Pennsylvania business
| Provider (entry plan) | Base / mo | Per employee | 1 emp. | 5 emp. | 10 emp. | 25 emp. |
|---|---|---|---|---|---|---|
| ADP — Essential (quote; est.) | $79 | $5 | $84* | $104* | $129* | $204* |
| Paychex — Flex Essentials (higher tiers quoted) | $39 | $5 | $44 | $64 | $89 | $164 |
| Gusto — Simple | $49 | $6 | $55 | $79 | $109 | $199 |
| OnPay — Payroll Essentials | $49 | $6 | $55 | $79 | $109 | $199 |
| QuickBooks Payroll — Workforce Payroll (Core) | $50 | $7 | $57 | $85 | $120 | $225 |
| Rippling — Platform (required) (higher tiers quoted) | $40 | $8 | $48 | $80 | $120 | $240 |
* Estimate for quote-only providers based on publicly reported quotes; ADP bills per pay run so a weekly payroll costs more. Prices are list prices before promotions.
Want Pennsylvania providers to quote your real headcount? Providers quote below list for the right customer. Tell us your headcount and up to 4 of them compete. Free, about a minute.
Get my quotesBest payroll providers for Pennsylvania employers
Paychex
Owners who want a named human to call, businesses considering a PEO later, and anyone bundling payroll with workers' comp or retirement.
ADP
Businesses that expect to grow past 50 employees, need benefits and retirement plans from one vendor, or want the most recognized brand when talking to lenders and accountants.
OnPay
Small businesses, farms, nonprofits and restaurants that want the lowest all-in price with no surprise fees, and free white-glove setup.
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- Prices verified November 2026
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Frequently asked questions
Does Pennsylvania have state income tax on wages?
Yes. Pennsylvania employers withhold state income tax from employee pay and remit it to PA Department of Revenue.
What is the cheapest payroll service in Pennsylvania?
OnPay and Gusto Simple both list at $49 per month plus $6 per person. Paychex Flex Essentials lists at $39 plus $5 but adds filing fees. For local tax filing, confirm the provider files, not just withholds.
Do I need to register my business for payroll in Pennsylvania?
Yes. Register with PA Department of Revenue and with the state unemployment agency before your first payroll. Your provider can file on your behalf but usually needs the account numbers from you.