Payroll Services in Virginia: Costs, Taxes and Best Providers (2026)
Payroll services for a Virginia business cost $44 to $130 per month for 1 to 10 employees at entry-tier list prices as of November 2026, and every major provider files Virginia payroll taxes. Virginia has state income tax and no local payroll taxes, so entry-tier plans from any provider work.
Prices verified November 2026
What Virginia employers must handle
Virginia has state income tax withholding and no local payroll taxes. Employers register with Virginia Department of Taxation for withholding and with the state workforce agency for unemployment insurance. All six providers compared here file Virginia payroll taxes.
| State income tax withholding | Yes |
| Local or special payroll taxes | None statewide |
| State unemployment insurance (SUTA) | Yes — every state; rate assigned to your business annually |
| Federal (FICA, FUTA, income tax) | Yes — handled by every provider listed |
| Where to register | Virginia Department of Taxation |
Minimum wage, SUTA rates and new-hire reporting deadlines change; check Virginia Department of Taxation for current figures. Every provider on this page files Virginia payroll taxes.
Payroll prices for a Virginia business
| Provider (entry plan) | Base / mo | Per employee | 1 emp. | 5 emp. | 10 emp. | 25 emp. |
|---|---|---|---|---|---|---|
| ADP — Essential (quote; est.) | $79 | $5 | $84* | $104* | $129* | $204* |
| Paychex — Flex Essentials (higher tiers quoted) | $39 | $5 | $44 | $64 | $89 | $164 |
| Gusto — Simple | $49 | $6 | $55 | $79 | $109 | $199 |
| OnPay — Payroll Essentials | $49 | $6 | $55 | $79 | $109 | $199 |
| QuickBooks Payroll — Workforce Payroll (Core) | $50 | $7 | $57 | $85 | $120 | $225 |
| Rippling — Platform (required) (higher tiers quoted) | $40 | $8 | $48 | $80 | $120 | $240 |
* Estimate for quote-only providers based on publicly reported quotes; ADP bills per pay run so a weekly payroll costs more. Prices are list prices before promotions.
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Get my quotesBest payroll providers for Virginia employers
OnPay
Small businesses, farms, nonprofits and restaurants that want the lowest all-in price with no surprise fees, and free white-glove setup.
Gusto
Teams under 50 who want to run payroll themselves in a few clicks and get benefits, 401(k) and HR tools without a sales call.
Paychex
Owners who want a named human to call, businesses considering a PEO later, and anyone bundling payroll with workers' comp or retirement.
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- Prices verified November 2026
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Frequently asked questions
Does Virginia have state income tax on wages?
Yes. Virginia employers withhold state income tax from employee pay and remit it to Virginia Department of Taxation.
What is the cheapest payroll service in Virginia?
OnPay and Gusto Simple both list at $49 per month plus $6 per person. Paychex Flex Essentials lists at $39 plus $5 but adds filing fees. Any entry-tier plan handles Virginia.
Do I need to register my business for payroll in Virginia?
Yes. Register with Virginia Department of Taxation and with the state unemployment agency before your first payroll. Your provider can file on your behalf but usually needs the account numbers from you.